Custom AI workflow automation for psychiatry practice managers operating in the Dallas market — built on the SimplePractice and TherapyNotes stack most Dallas psychiatry & behavioral health teams already run.
Psychiatry Practice Managers in Dallas compete on speed — the firms that automate the back-office work on SimplePractice win the market for psychiatry & behavioral health clients, and the ones that don't fall behind on margin.
AI sends the intake packet via SimplePractice, ingests responses, requests records from prior providers via HIE/fax, verifies insurance, and pre-populates the chart — patient arrives and the provider is ready.
AI sends personalized, channel-optimized reminders (SMS/email/voice) per patient preference, offers reschedule slots, and fills openings from the recall list — no-show rate drops to under 6%.
AI runs PDMP checks on every controlled-substance order, documents the check in SimplePractice, flags concerning patterns, and generates compliance reports — audit-ready, every prescription.
AI checks payer-specific PA requirements, pulls the chart from SimplePractice, submits the PA with clinical justification, and tracks status — turnaround drops from 7 days to under 48 hours.
AI classifies denials by reason code, drafts the appeal letter with chart-cited clinical support, resubmits with corrected info, and tracks the payer response — appeal capture rate doubles.
AI triages incoming referrals by acuity, schedules them into open slots in SimplePractice, and chases outgoing referral loop closure with consulting providers — no referral gets lost.
AI drafts the encounter note from the visit audio and prior chart, populates orders and billing codes, and queues it for provider sign-off — charts close same-day, every day.
AI reviews every encounter in SimplePractice, flags missing specificity, suggests the supported code, and queues physician queries — revenue per encounter climbs and audit risk falls.
Remote-first engagement. We work with psychiatry practice managers in Dallas and the surrounding metro — no travel required, no software switch.
