Surgical Case Scheduling for Dental Office Managers
Stop letting surgical case scheduling eat your dental office manager's week.
The Problem
Booking a General Dentistry case means coordinating surgeon, facility, anesthesia, equipment, and PA — one missing piece delays the patient by weeks.
What We Build
AI orchestrates the booking across Dentrix and facility systems, verifies insurance, confirms PA, and secures equipment — time-to-surgery drops and OR utilization climbs.
Tools & Integrations
How It Works
Discovery Call
We map your current surgical case scheduling process and identify exactly where AI saves the most time.
Build & Integrate
We build the AI workflow and connect it to the tools you already use — no software changes required.
Review & Refine
You review the results, we fine-tune until the workflow matches your standards — then it runs on autopilot.
Frequently asked
How long does surgical case scheduling take manually for dental office managers?+
In most general dentistry firms, surgical case scheduling consumes hours per matter or per week that AI can absorb. The exact savings depend on volume, but firms with mature workflows typically see meaningful improvement within the first quarter after deployment.
Can AI handle surgical case scheduling without losing accuracy?+
Yes — every workflow uses human-in-the-loop. AI does the deterministic 80% (data extraction, classification, routing); your dental office manager keeps every judgment call. Nothing ships without a defined approval point.
Will this require switching from Dentrix?+
No. The automation runs on top of your existing Dentrix setup using its API or agent integration — no migration, no parallel system, no license changes. Your team keeps using Dentrix exactly as before.
How quickly can a dental office manager team deploy this?+
Most engagements ship the first working workflow in 2–4 weeks from kickoff: discovery call → fixed-price scope → build → review/refine. After that it runs on autopilot, with us monitoring for drift.
Is surgical case scheduling automation worth it for a small general dentistry firm?+
If your dental office managers spend 5+ hours per week on surgical case scheduling, the ROI is clear. The build pays back inside the first quarter at that volume — and the time savings compound, since the workflow keeps running once deployed.
What happens when Dentrix or our process changes?+
Workflows are versioned and monitored. When Dentrix pushes API changes or your firm changes process, we update the workflow within days — no rebuild required.
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Ready to automate surgical case scheduling?
Book a free 30-minute call. We'll walk through your current process and show you exactly how this workflow would work for your team.