Automate Event Vendor Coordination for Event Planners
The Problem
Coordinating load-in times, setup requirements, and contact details across 10+ vendors per event means dozens of emails and calls.
What We Build
AI generates vendor coordination timelines from your event plan, sends load-in schedules to each vendor, and collects confirmations automatically.
Tools & Integrations
Airtable Google Calendar Google Sheets Email
How It Works
1
Discovery Call
We map your current vendor coordination process and identify exactly where AI saves the most time.
2
Build & Integrate
We build the AI workflow and connect it to the tools you already use — no software changes required.
3
Review & Refine
You review the results, we fine-tune until the workflow matches your standards — then it runs on autopilot.
Ready to automate vendor coordination?
Book a free 30-minute call. We'll walk through your current process and show you exactly how this workflow would work for your team.