Custom AI automations designed for the daily challenges physical therapy clinic managers face. Stop doing manually what AI can handle.
AI drafts the encounter note from the visit audio and prior chart, populates orders and billing codes, and queues it for provider sign-off — charts close same-day, every day.
AI sends the intake packet via WebPT, ingests responses, requests records from prior providers via HIE/fax, verifies insurance, and pre-populates the chart — patient arrives and the provider is ready.
AI schedules infusions against chair capacity in WebPT, verifies drug stock and PA, and rebalances when patients reschedule — chair utilization climbs and patients stop waiting.
AI checks payer-specific PA requirements, pulls the chart from WebPT, submits the PA with clinical justification, and tracks status — turnaround drops from 7 days to under 48 hours.
AI classifies denials by reason code, drafts the appeal letter with chart-cited clinical support, resubmits with corrected info, and tracks the payer response — appeal capture rate doubles.
AI triages incoming referrals by acuity, schedules them into open slots in WebPT, and chases outgoing referral loop closure with consulting providers — no referral gets lost.
AI sends personalized, channel-optimized reminders (SMS/email/voice) per patient preference, offers reschedule slots, and fills openings from the recall list — no-show rate drops to under 6%.
AI reviews every encounter in WebPT, flags missing specificity, suggests the supported code, and queues physician queries — revenue per encounter climbs and audit risk falls.
These are just examples. If you're a physical therapy clinic manager with a repetitive process that's eating your time, we can probably automate it.
