Bank & Credit Card Reconciliation for Small Business Tax Preparers

The Problem

Monthly close for Small Business Tax clients stalls on stubborn reconciling items — duplicate card charges, uncleared deposits, miscoded transfers — and the team burns Friday nights hunting them.

What We Build

AI matches bank and card feeds to UltraTax CS entries, auto-codes recurring transactions with learned rules, and surfaces only the true exceptions to the bookkeeper — close lands 5 days earlier.

Tools & Integrations

UltraTax CS Drake Tax QuickBooks Online Google Drive

How It Works

1

Discovery Call

We map your current bank & credit card reconciliation process and identify exactly where AI saves the most time.

2

Build & Integrate

We build the AI workflow and connect it to the tools you already use — no software changes required.

3

Review & Refine

You review the results, we fine-tune until the workflow matches your standards — then it runs on autopilot.

Ready to automate bank & credit card reconciliation?

Book a free 30-minute call. We'll walk through your current process and show you exactly how this workflow would work for your team.

Related Workflows

Small Business Tax Preparer · Data Entry & Processing

Time Entry & WIP Capture for Small Business Tax Preparers

AI watches calendar, email, and UltraTax CS activity, drafts timesheet entries per matter, and asks only for ambiguous slices — realization rate climbs 4–8 points.

UltraTax CS Drake Tax QuickBooks Online SmartVault Zapier
Small Business Tax Preparer · Operations & Workflow

Client Onboarding for Small Business Tax Preparers

AI drafts the engagement letter, generates a tailored document-request list for the client's Small Business Tax profile, chases missing items across email and UltraTax CS, and hands the partner a ready-to-work file — first billable task starts in 3 days, not 3 weeks.

UltraTax CS Drake Tax QuickBooks Online Email
Small Business Tax Preparer · Data Entry & Processing

Tax Document Gathering for Small Business Tax Preparers

AI monitors UltraTax CS and the client portal, auto-classifies incoming documents, flags what's missing against the prior-year return, and sends personalized nudges on a cadence — reducing document-gathering time by 65%.

UltraTax CS Drake Tax QuickBooks Online Google Drive
Small Business Tax Preparer · Reporting & Analytics

Tax Return Review for Small Business Tax Preparers

AI reconciles each line of the return against source docs in UltraTax CS and the prior year, explains variances over 5%, and produces a review workpaper the senior can sign off on — cutting review time in half.

UltraTax CS Drake Tax QuickBooks Online Google Drive