New Patient Intake & Chart Prep for Oncology Practice Managers with Varian
The Problem
New Medical Oncology patients arrive with incomplete forms, missing records from referring providers, and outdated insurance — the MA spends the first 20 minutes of the visit doing data entry.
What We Build in Varian
AI sends the intake packet via Flatiron OncoEMR, ingests responses, requests records from prior providers via HIE/fax, verifies insurance, and pre-populates the chart — patient arrives and the provider is ready. Purpose-built for teams running Varian — uses the native API or agent integration so nothing leaves the system of record.
Varian Integration Approach
Audit your Varian configuration
We map the specific Varian objects, custom fields, and workflows the automation needs to touch for your medical oncology practice.
Build on the Varian API or agent
Integration happens inside Varian — no data leaves the system, no parallel tool for your team to learn, no license changes.
Human-in-the-loop handoff
Every automation routes exceptions back to a human in Varian with enough context to act — AI handles the 80%, your team owns the judgment calls.
See this running in your Varian instance
30-minute call. We'll look at your actual Varian setup and show exactly how this workflow fits.