Custom AI workflows built specifically for multi-state payroll: deep integrations with the ADP Workforce Now stack, accounting & tax-grade privacy, and workflows that pay back in weeks, not years.
AI diffs each payroll run against the prior period, flags any variance over 5% or unusual one-time items, and holds them for approval — payroll errors caught pre-run, not post-deposit.
AI pulls bills from every channel, extracts line items, assigns GL codes using Multi-State Payroll patterns, routes approvals, and sends payment files to ADP Workforce Now — processing cost per invoice drops from $15 to under $2.
AI segments the AR aging, drafts personalized dunning emails by stage, logs promises-to-pay in ADP Workforce Now, and flags accounts that need a human collections call — DSO drops 12–18 days.
AI runs the close checklist, prompts owners for missing items, flags JE variances over threshold, and writes the close memo — close window compresses from 10 business days to 4.
AI manages the PBC list, pulls each requested schedule from ADP Workforce Now, answers auditor follow-ups from the workpapers, and logs every deliverable — audit fees drop and the controller gets their week back.
AI validates receipts against policy, auto-codes expenses, flags out-of-policy items with a clear reason, and routes approvals — expense report cycle time drops from 9 days to same-day.
AI monitors nexus thresholds, pulls transaction data from ADP Workforce Now, prepares state-by-state returns, and logs filings with evidence — nexus risk is tracked in real time, not discovered at audit.
AI identifies 1099-eligible vendors from ADP Workforce Now, chases missing W-9s, prepares 1099-NEC and 1099-MISC filings, and submits to the IRS — January 31 becomes a non-event.
The workflows above are starting points. Every multi-state payroll operation runs differently — we build what you actually need.
